Executive Assistant Vollzeit

About the role / Sobre el puesto

del Negro Studio is an architecture and interior design studio based in Sóller, Mallorca. We are looking for a highly organised, proactive and resourceful Studio Assistant to support our growing team and help coordinate the daily running of the studio.

del Negro Studio es un estudio de arquitectura y diseño de interiores ubicado en Sóller, Mallorca. Buscamos un/a Asistente de Estudio con gran capacidad de organización, iniciativa y habilidad para encontrar soluciones, que ayude a coordinar el funcionamiento diario del estudio y dé soporte a nuestro equipo.

You will work closely with the head of the studio, assisting with schedules, meetings, communication, project administration, budgets, logistics and internal coordination. This is a varied position for someone who enjoys responsibility, anticipates what needs to happen next and can manage several priorities with precision.

Trabajarás directamente con los directores del estudio, prestando apoyo en la gestión de agendas, reuniones, comunicación, administración de proyectos, presupuestos, logística y coordinación interna. Es un puesto dinámico para una persona responsable, resolutiva y capaz de anticiparse a las necesidades del estudio.

Language requirement / Requisito de idiomas

The studio’s day to day working language is English. Excellent spoken and written English and Spanish are essential for this position. Mallorquín a plus.

Key responsibilities

•⁠ ⁠Attend key meetings, take clear notes and follow up on decisions, deadlines and pending actions.

•⁠ ⁠Manage professional communication with suppliers, artisans, consultants and external collaborators through email, telephone and messaging.

•⁠ ⁠Coordinate communication between the directors, the internal team and external project partners.

•⁠ ⁠Assist with the monitoring of project budgets, expenses, payment schedules and financial milestones.

•⁠ ⁠Coordinate deliveries, furniture transport, samples and other project logistics.

•⁠ ⁠Keep track of deadlines and priorities, reminding the team of upcoming commitments and ensuring that agreed actions are completed.

•⁠ ⁠Help maintain an organised, welcoming and fully functioning studio, including supplies, cleaning coordination and general practical requirements.

•⁠ ⁠Handle confidential studio and client information with complete discretion.

About you / Perfil

•⁠ ⁠Excellent spoken and written English and Spanish. Catalan is an advantage.

•⁠ ⁠Highly organised, precise and comfortable managing several priorities simultaneously.

•⁠ ⁠Proactive, independent and able to anticipate what the directors and studio may need.

•⁠ ⁠Practical and resourceful, with strong analytical and creative problem solving skills.

•⁠ ⁠Confident using Excel, Word and Gmail.

•⁠ ⁠Basic knowledge of project budgets and financial tracking is highly valued.

•⁠ ⁠Comfortable communicating professionally with clients, suppliers and collaborators.

•⁠ ⁠Driving license and own car are required.

•⁠ ⁠⁠Able to use Mac/Iphone